Office Administrator

An exciting opportunity has arisen for a highly skilled, organized, and adaptable candidate to join our school office team. This is a varied and key administrative post requiring an individual with excellent multi-tasking abilities, strong attention to detail, and the confidence to handle sensitive HR, finance, and school data while providing high-quality support to senior leadership.

This post is for 35 hours per week from Monday to Friday, 8.30am – 3.30pm, term time plus 5 x INSET days plus 5 additional days. The FTE salary is £29,071 - £32,046. The actual salary for this post equates to £24.259.85 - £26,742.50, reporting directly to the Head Teacher and Office Manager.

We are looking for the successful candidate to start as soon as possible.

JOB REQUIREMENTS:

• Supporting the Office Manager with recruitment administration, staff onboarding, personnel records, and maintaining the Single Central Record (SCR).
• Processing purchase orders, supplier invoices, student trip/club monies, petty cash, and routine financial reconciliations.
• Managing the school’s MIS (Arbor/SIMS), including data entry, statutory DfE/School Census returns, and producing student reports.
• Leading on intake and in-year pupil admissions, while assisting with daily attendance calling and statutory attendance logging.
• Providing routine payroll administration and acting as a first point of contact for staff pay or leave enquiries.
• Delivering general administrative and secretarial support, including occasional reception cover and visitor identity checks.

WHAT WE OFFER:

• Term-time plus 10 additional working days (5 INSET + 5 extra days).
• Opportunity to work within a collaborative, supportive, and friendly school office environment.
• Continuous professional development and training opportunities within the Trust.
• Competitive local government pension scheme.

THE RIGHT CANDIDATE WILL HAVE:

• 3 to 5 years of experience in a relevant PA, secretarial, or senior administrative role.
• RSA III (or equivalent) qualification in word processing/typing with advanced IT skills.
• Knowledge or experience in personnel administration, HR tasks, or office management.
• Strong written and verbal communication skills, including high initiative and discretion.
• Outstanding organizational abilities with a strict understanding of GDPR and data protection.
• Previous experience within a school environment, Local Authority, or Academy setting (desirable).
• Experience with MIS systems (e.g., Arbor/SIMS), minute-taking, or audio typing (desirable).

This role will require an enhanced DBS check and valid documentation confirming your right to work in the UK.