Officer Manager

Role: Officer Manager

Location: Welton Primary School

Start Date: October 2026

Closing Date: 14.09.2026

Interview Date: 21.09.2026

Hours: 37 per week, Monday to Friday, term time, plus 5 inset days, plus one additional week in the holidays. 

Salary: Grade 6 and scale point range 18 -22, £16.35 - £17.47 per hour (FTE £31,537 - £33,699), actual salary £27,821 - £29,728

Welton School is a welcoming and ambitious school where we are committed to providing a positive, supportive environment in which children, staff and families can thrive. As part of the Midsomer Norton Schools’ Partnership, we work collaboratively to provide high-quality education and ensure that every child has the opportunity to achieve their potential.

We are now looking to appoint an enthusiastic and highly organised School Office Manager to join our team. This is a key role within the school, providing effective leadership of the school office and ensuring that our administrative, personnel and financial systems operate efficiently and professionally.

About the role

Reporting to the Headteacher, the School Office Manager will play a central role in the day-to-day running of the school. You will oversee the school’s administrative functions, provide high-quality support to the Headteacher and senior leaders, and act as an important point of contact for pupils, parents, staff, visitor s and external organisations.

The successful candidate will also be responsible for line managing administrative and cleaning staff, ensuring that the school office provides a welcoming, efficient and responsive service.

The role includes responsibility for:

• Managing the day-to-day operation of the school office and reception.
• Providing confidential administrative and secretarial support to the Headteacher and senior leaders.
• Maintaining accurate pupil, medical, attendance and personnel records.
• Managing admissions, pupil movements and statutory returns.
• Supporting the management of school events, newsletters and after-school clubs.
• Overseeing personnel administration, including recruitment processes, onboarding, DBS checks and the Single Central Record.
• Acting as a first point of contact for staff queries relating to pay and contracts.
• Managing ordering, purchasing, payments and relevant administrative budgets.
• Using school management systems, including Arbor and PeopleXD, to maintain accurate records and process information.
• Supporting the nursery with its administrative arrangements.
• Liaising with the Trust and external agencies on matters including maintenance, transport and compliance.
• Leading and supporting office and site staff, delegating tasks effectively and ensuring high standards of work.
• Maintaining confidentiality and contributing to the safeguarding and welfare of children and young people.

About you

We are looking for someone who is organised, professional and able to thrive in a busy school environment. You will need excellent communication and interpersonal skills, a strong customer service ethos and the ability to manage competing priorities while maintaining a high level of accuracy.

You will be someone who:

• Has excellent organisational and time-management skills.
• Has strong IT skills and experience of maintaining accurate electronic records.
• Has excellent attention to detail and a high standard of written and verbal communication.
• Is confident and professional when dealing with telephone enquiries, visitors, parents and colleagues.
• Can work calmly and effectively under pressure.
• Is able to use initiative while knowing when to seek advice.
• Builds positive and professional relationships with colleagues and stakeholders.
• Has a positive, solution-focused approach to problem solving.
• Is flexible, adaptable and receptive to change.
• Demonstrates integrity, professionalism and a strong work ethic.
• Is committed to high standards and to providing an excellent service to the whole school community.

There are many advantages to working for us. Included in your actual annual salary is generous annual leave entitlement, access to a local government pension scheme, sick pay scheme, cycle-to-work scheme, free eye tests for VDU users and employee assistance helpline. Support staff in schools can also benefit from a range of national discount schemes available to education professionals such as the Blue Light Card offering savings on shopping, travel, and leisure.

We encourage early applications as we reserve the right to close the vacancy prior to the closing date if we receive sufficient applications for the role.